MedLib AI Systems
Save hours every week by automating repetitive admin work, improving customer follow-up, and building systems that fit how your team already operates. A service line of MedLib, Inc.
Download the services & pricing guide (PDF)
Starting at $497. Full Workflow Audit $1,250. Implementation sprints start at $7,500; larger systems quoted by scope.
What we help businesses do
We identify the workflow first, then support or build the system only after the opportunity is clear — so you spend on automation that actually saves time.
Find the top automation opportunities before spending on a build.
Keep improving operations with scoped AI and automation support.
Build portals, dashboards, assistants, and internal tools around real workflows.
How it works
A 60–90 minute workflow interview to map where time is being lost.
Your top 5 automation opportunities, ranked, with an implementation quote.
We implement only what’s worth it — with a written scope and acceptance criteria.
Optional monthly plans keep improving operations after launch.
Sometimes the right answer is not to build. If an automation won’t pay for itself, the audit will say so — you get a clear recommendation, not a sales pitch.
Services & Pricing
Best fit
Small businesses that know time is being wasted but need clarity before building.
Core deliverables
Best fit
Businesses that need ongoing workflow improvements, staff training, and light automation maintenance.
Core deliverables
Best fit
Clients with a defined operational problem that needs a focused implementation, portal, app, dashboard, or AI-powered workflow.
Core deliverables
Where time is being lost across intake, scheduling, follow-up, documents, or internal communication.
The highest-leverage automations ranked by likely time savings and ease of implementation.
A clear next-step recommendation for monthly support, a custom build, or no build if the ROI is not there.
Tier 2 plans
For businesses that want ongoing workflow improvement without hiring a full-time automation or software team. Plans are intentionally scoped so support stays practical and measurable.
| Plan | Price | Included | Scope note |
|---|---|---|---|
| Starter | $750/month | Light monthly support for one workflow at a time; one monthly check-in; simple automation monitoring; basic tool setup. | Defined monthly scope. Not unlimited support. |
| Growth | $1,500/month | Best value for growing businesses with recurring admin bottlenecks; two to three workflow improvements; staff training; documentation; monthly ROI review. | Requests beyond monthly scope are quoted as change orders. |
| Systems | $2,500+/month | Multiple workflows; integrations; reporting; internal AI assistant maintenance; priority support; roadmap planning. | For teams with meaningful operational complexity. |
Monthly plans are not unlimited support. Requests outside the monthly scope are quoted separately. Software subscriptions, hosting, API usage, email/SMS costs, and third-party tool fees are billed separately.
Tier 3 delivery
For defined problems that need a focused implementation sprint, custom portal, dashboard, app, integration, or AI-powered workflow. Implementation sprints start at $7,500. Most scoped internal tools, dashboards, portals, and AI workflow systems range from $15,000–$50,000+ depending on integrations, data access, security, and timeline.
We confirm the workflow, users, inputs, outputs, success measure, budget, and delivery path before building.
Larger systems can be split into paid phases: discovery, prototype, MVP, production build, and maintenance.
After launch, clients can add a scoped support plan for monitoring, improvements, and staff training.
What we can build
The best projects are practical: they remove repetitive work, improve follow-up, and create visibility for owners and managers. Each build uses a written statement of work, clear deliverables, and acceptance criteria.
Captures inquiries, routes requests, drafts replies, and helps convert missed leads into scheduled calls.
Answers staff questions from SOPs, policies, manuals, PDFs, and training docs with source references.
Manages appointment reminders, intake forms, follow-up tasks, and customer status updates.
Shows sales pipeline, tasks, customer status, revenue, service requests, or staff workload in one place.
Summarizes documents, drafts emails, prepares reports, and generates quotes or internal summaries.
Automates review requests, appointment follow-ups, onboarding messages, and reactivation campaigns.
Where to begin
| Business type | Common pain | Suggested first offer |
|---|---|---|
| Home services | Missed calls, slow quotes, scattered scheduling, limited follow-up. | Audit plus intake, quote, and follow-up automation. |
| Property management / real estate | Tenant questions, maintenance triage, repetitive email, forms. | Audit plus FAQ, work-order, or tenant communication assistant. |
| Wellness, medspa, dental, chiropractic | Appointment reminders, intake friction, customer FAQs, staff overload. | Audit plus no-PHI reminder, intake, and FAQ workflow. |
| Gyms, tutors, coaches, education | Lead follow-up, onboarding, scheduling, renewals. | Audit plus onboarding and customer retention workflow. |
| Nonprofits / professional offices | Documents, donor or client communication, grant or report workflows. | Audit plus document, email, or reporting automation. |
Standard packages focus on front-office, administrative, marketing, scheduling, FAQ, document, and operational workflows. Work involving protected health information, medical advice, or regulated clinical data requires a separate compliance scope and contract.
All pricing is starting pricing. Final scope depends on integrations, data access, security, timeline, and number of workflows. Software subscriptions, hosting, API usage, email/SMS costs, and third-party tool fees are billed separately.
Start with a practical workflow audit and get a clear roadmap before deciding whether to build.
